PaperCut MF Reporting

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PaperCut provides simple and affordable print control software for Windows, Mac, Linux and Novell. Our print management software helps keep track of all your print accounting and print quotas for your business or educational facility.

PaperCut MF™ Reporting

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Reports in PaperCut MF come in three categories:

[ One-click Reports ]
get access to the most important data in realtime - straight from your web browser, from anywhere on your network.

[ Ad-hoc Reports ]
create reports with custom data by specifying date ranges, filtering and sorting by the data available. Great to give you different perspectives on copying and printing usage.

[ Schedule / Email Reports ]
create reports that will be regularly generated and emailed to members of your organization. Great for sending regular reports to managers without even needing to compile it first.

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"One-click" Reports

Access common reports with one click
Run reports from anywhere on the network with a standard web browser
Options include PDF reports, HTML and Microsoft Excel
Dozens of standard pre-built reports covering, users, printers, shared accounts, groups and logs
Customize report headers with your own organization's logo and details

	Standard pre-build reports
	- User Based reports
	- Printer Based reports
	- Print Log Based Reports
	- Group Based Reports
	- Shared Account Based Reports
	- Invoice Reports

\\"One-click" reports \ pre-build reports \

User Based reports


User List [View]		User Printing - Summary [View]
Compare users' current balance, print usage and settings CSV/Excel export provides a useful source for use by 3rd party applications Sort by total pages, current balance, name, restriction status Filter users by group or name		Compare users' print usage See users' average print job statistics - do users mostly print large or small jobs? Also sort by total pages or jobs - see who is printing the most jobs or largest jobs


User Printing - Job Type Summary [View]		User Printing - Logs [View]
Shows a breakdown of printing for each user by paper size, grayscale/color and simplex/duplex attributes See what type of jobs each user is printing, and how much of each type "Who is printing all the A3 documents?"

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Printer Based reports


Printer List [View]		Printer Usage - Summary [View]
Compare printer usage and settings See the overall usage history of each printer, and use the information to find trends - are certain printers more popular? Which printer is costing all the money? Plan for printer upgrades based on the size and number of jobs Filter reports by server, location or printer name		Compare printer usage over a set time period (day, week, month or ad-hoc) See which printers are used most or least, and use the information to help re-organize printer distribution or evaluate printer upgrades


Printer Usage - Job Type Summary [View]		Printer Usage - Logs [View]
See usage information for each printer, broken down by page size, grayscale/color and simplex/duplex Show information for all printers or a subset Use the information to see if your printers are being used effectively. Do you have an A3 printer that is only being used for A4? Perhaps an A4 only printer would be better suited See how many users are printing duplex documents. Do they need more encouragement to do so? Apply a discount for duplex documents!

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Print Log Based Reports


Print Logs [View]		Largest Print Jobs [View]
Shows what was printed in detail See what printing is done on certain days in your organization - who printed on a Saturday? Filter data by printer, server, user, or document type. For example, report all grayscale documents		Shows the overall largest print jobs Question users on whether they really needed to print a 300 page manual or today's sales data See if the same users are consistently printing large print jobs Use the information to decide if appropriate limits should be set

\\"One-click" reports \ pre-build reports \

Group Based Reports


Group List [View]		Group Printing - Summary [View]
Compare group settings that are applied to new users Groups are based on your domain or Active Directory group structure		Shows printing statistics from each group See which groups print the most Compare the average print job size for each group Is one group's usage unusually high? Drill down for more information in the group print summary per user report


Group Printing - Job Type Summary [View]		Group Printing - Logs [View]
Shows a breakdown of group printing by paper size, grayscale/color and simplex/duplex attributes See which groups are using each paper size - do the large format printers belong in a different area?		Shows full printing details for each group Useful when another group based report has information that you need to 'drill down' into


Group Printing - User Summary [View]		Group Printing - Printer Summary [View]
Shows which users were responsible for the total printing within each group Find trends in printing usage for each group		Shows each printer's usage split for each group See which printers are used most by each group Is the accounts department using a printer more than the sales department? Perhaps the printer belongs in the accounts department! Use the information to re-distribute printers


Group Printing - User Job Type Summary [View]		Group Printing - User Logs [View]


Group Printing - Printer Job Type Summary [View]		Group Printing - Printer Logs [View]

\\"One-click" reports \ pre-build reports \

Shared Account Based Reports


Shared Account List [View]		Shared Account Printing - Summary [View]
Compare the current balance of each shared account. Shared accounts may represent projects, clients, work areas or departments		Shows print summary information for each shared account See which accounts are allocated the most printing Spot stand-out account usage and drill down using another shared account report


Shared Account Printing - Job Type Summary [View]		Shared Account Printing - Logs [View]
Shows a breakdown of shared account printing by paper size, grayscale/color and simplex/duplex attributes See if certain shared accounts are using specific paper sizes If your accounts represent clients, use this information for an invoice! Provides more information than a shared account print summary - useful to find out how the total cost is made up - "from 18 color A3 documents!"		Shows full printing details for each shared account in a given date range Useful when information seen in other account reports requires further investigation


Shared Account Printing - User Summary [View]		Shared Account Printing - Printer Summary [View]
Shows a summary of printing use charged to shared accounts by each user See which users charge to an account the most Find out if certain users are using an account more than they should be		Shows which printers were used for each shared account, and how much


Shared Account Printing - User Job Type Summary [View]		Shared Account Printing - User Logs [View]


Shared Account Printing - Printer Job Type Summary [View]		Shared Account Printing - Printer Logs [View]

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Invoice Reports

Shared Account Printing Invoice - Summary
[View]

Shows printing activity for a shared account and all its subaccounts
Useful for attaching to customer invoices as a record

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Ad-hoc Reports

1. The print log provides a detailed record of printing activity

2. The filter panel narrows the results shown in the print log table

The filter shown in the example will show the print logs for all students who printed between the given dates, and whose printing was denied because they had run out of credit.

3. The report panel generates reports based on the data shown