While the majority of organizations
implementing PaperCut don't take payments (such
as those implementing silent monitoring or simple
quotas), many organizations may implement payment
policies such as:
User Pays After Quota Exceeded
After the user exceeds their allocated quota,
they must credit their account with their own
funds.
User Pays Up-front
All users start with zero account balance. Access
to printers is only granted after users credit
their account with their own funds.
PaperCut has worked closely with thousands of
organizations to deliver a number of tools to
help sites manage their payment process. These
tools have evolved over the years and leverage
the latest ideas in payment technologies. The
aim is to "do as much as possible in software",
ensuring systems are easy to deploy and cheap
to operate.
Easy Manual Management
Office or counter staff taking manual payments can
quickly update accounts in real-time via the simple
PaperCut browser
based interface. Restricted access to the interface
can be granted so you can ensure counter staff can
not accidentally change other settings. All transactions
are logged and audited and the interface is so simple
to use, no staff training is usually required.
Top-Up (Pre-Paid) Cards
Top-up cards are the most popular payment method
now used by our customers. The concept, first
introduced in PaperCut in 2004, is a voucher or
coupon based system. It's similar in concept to
the payment methods used by pre-paid cell phone
providers or an iTunes Store Gift Card. PaperCut
includes the tools to help you create and manage
your own payment cards.
Online Payment Gateways
Leveraging the emerging trend of online payments,
the PaperCut payment gateway add-on modules allow
PaperCut to hook directly into leading payment providers
such as PayPal, CyberSource, VeriSign and Authorize.Net.
The solution allows users to make immediate payments
directly from their desktop or optionally parents
to make payments on behalf of their school children
via the internet. PaperCut's solution is vendor
neutral ensuring you have a choice of payment providers.
Open API
PaperCut has an open and fully documented API. This
allows organizations, 3rd parties or system integrators
to interface with PaperCut to support other payment
methods. This could include transfers from other
systems and/or payment via hardware devices. For
more information on using the APIs please contact
PaperCut support.
Top-Up Cards in Detail
Top-up cards are the most popular payment method
and has been specifically designed for the school,
college or university. The system is simple, fully
contained and very cost effective.The process
works as follows:
- The network administrator prints a set of
customized cards. Each card lists a value, an
expiry date, and a unique ID. Cards are often
sealed in envelopes or only handled by a trusted
parties.
- When a user requires additional credit, they
purchase a TopUp/PrePaid Card. In a school environment,
cards can be sold at the library, cafeteria/canteen,
or even in the candy vending machine.
- The user logs in to the organization's PaperCut
Web interface and enters the number on the card.
- The user's account is automatically credited
with the value listed on the card. The card
then becomes inactive.
PaperCut Software P/L has worked closely with
a number of organizations to design the TopUp/PrePaid
card system. Over the years we have evaluated
a number of payment technologies in conjunction
with our education customers. These have included
vending machines, smart cards, micro-payment systems,
and manual processing. The TopUp/PrePaid Card
system has been by far the most successful and
cost effective. TopUp/PrePaid Cards are also the
defacto standard in other industries such as the
mobile phone sector (used to handle pre-paid accounts).
Users, particularly students, are familiar with
the process.
PaperCut NG provides the software, a card creation
wizard, and a security framework to implement
a TopUp/PrePaid Card payment system. Now for a
quick tour... |
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The Card Wizard |
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- Use to create cards your own TopUp Cards
/ PrePaid Cards
- The card wizard is a separate component
installed with PaperCut
- Wizard style interface guides you though
the process of creating and using cards
- Integrates with Microsoft Word
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Defining a Batch ID |
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- Each batch of cards is given unique
batch ID
- Batch ID's can be used to track card
sale location
- Use batch numbers to quickly track and
cancel lost batches
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Card Details |
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- Allocate a value, and set an expiry
date
- Expiry dates ensure cards have a time
limited life
- Create batches of different sizes ranging
from 5 cards to 10,000
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Design your own cards |
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- Use Microsoft Word to design a custom
look
- Integrates in with Microsoft Word's
mail-merge feature
- Include your own logo, usage instructions,
and other details
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Generate & Print |
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- The card wizard automatically creates
a Word document ready for printing
- Cards defaults to a common 'Business
Card' size
- Need a professional look? Print to PDF
and email to your local printing shop
for professional printing onto card.
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Entering a number |
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- Users log in to PaperCut's web interface
and enter the card number under the card
section
- All activity is logged
- Integrate the PaperCut web tools interface
into your organization's intranet site
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Track |
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- Import new batch of card numbers
- View the status of all cards
- See which cards are allocated, to who
it was assigned
- Review the time and date of card use
- Delete or expire cards by number, date
or batch ID
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What you can't see ... |
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- Fraudulent card use attempts are detected,
trapped and logged
- Highly Secure - guessing numbers is
statistically impossible *
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* With 1,000 cards in circulation, the chance
of guessing a number is 1-in-10,000,000,000,000,
or in non-mathematical terms, it would take
over 300,000 years to guess a number if a
person enters one number every second! |
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